Facilitating and Automating the VAT reporting process

Efficient VAT reporting is a critical but often challenging task for businesses operating in Poland. Common issues include dealing with data inconsistencies (“shit in, shit out”), manual data entry from multiple system reports, waiting for information from various departments, and laborious Excel-based processing. These non-substantive tasks can consume significant time and resources, often leaving the team scrambling to meet the 25th-day submission deadline, with last-minute adjustments and approvals from legal representatives.

Time lost on purely technical aspects or waiting for data or files to be ready for submission can amount to several dozen hours each month. This inefficiency not only increases the workload but also poses risks of manual errors and late submissions, which can lead to financial penalties and personal liability for those responsible for tax settlements.

Let us help you transform your VAT reporting process into a more efficient, automated system that saves time, reduces risks, and ensures compliance. CRIDO supports the clients to make the process of VAT reporting more efficient, tax- as well personal safe. How we can help:

Partial Automation of the Process:

There is an option to focus on automating parts of your VAT compliance process to reduce manual workload. We can develop a desktop application tailored to pre-process your VAT team’s workbooks, or improve Excel files you maintain for VAT needs (e.g. on call-of-stock data; ICS / Exports still not reported due to lack of documents). The tool can in particular:

filter out redundant data according to set criteria (tax codes, document types, VAT numbers etc.)

remove duplicate transactions

highlight transactions that require attention based on agreed criteria (e.g., issues with invoice inclusion due to the date of issue)

perform needed calculations, subtotals, checks, comparisons.

We build our tools designed for flexibility, allowing for easy updates as input file structures change.

Additionally, we offer ongoing support with a monthly standby fee to quickly address any errors that arise during the compliance process.

Outsourcing VAT compliance:

For a more comprehensive solution, we offer to fully manage your VAT compliance process. This includes a detailed review of your current processes, streamlining them, and enhancing their automation potential. By outsourcing to us, you can ensure consistent, high-quality VAT reporting, even during staff shortages or other disruptions. We handle everything from team setup and process analysis to the actual execution of VAT compliance, freeing up your internal resources and reducing the risk of errors. After standardizing the processes and reviewing your settlement rules, we can also take over the submission of SAF-T for VAT on your behalf.

The benefits of working with us:

Expertise in VAT and digitalization: Our teams combines deep VAT knowledge with extensive experience in process automation and smart solutions, ensuring that your VAT reporting is both accurate and efficient.

Reduced manual workload: By automating repetitive tasks and streamlining processes, we help you focus on more strategic activities, reducing the time spent on technical and non-value-adding tasks.

Improved accuracy and compliance: Our support is aimed to minimize the risk of errors and delays, helping you stay compliant with Polish VAT regulations while avoiding potential penalties.

We can also phase the implementation of this process, allowing your organization to adopt changes step by step, at a pace that suits you best.

Why choose CRIDO?

With our support, you can focus on your business while we manage the complexities of your interactions with the tax authorities.

See more details on the Litigation Team works (https://crido.pl/en/taxes/tax-and-court-proceedings/) and contact us today to learn more about how we can assist you in navigating the Polish tax landscape and ensuring your business remains compliant and protected.

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