KSeF (National System of E-Invoices): President signs law, MF consults on regulation
Lately, every day brings new information and developments relevant to all those who will come into contact with KSeF (National System of E-Invoices). However, considering that the issuance and receipt of structured invoices will affect almost every entrepreneur in Poland, it is also impossible to ignore two pieces of news today.
First, the President of the Republic of Poland has signed an amendment to the VAT Act introducing a mandatory variant of the National System of E-Invoices. Although the legislative process related to this bill has provided many emotions (including those wrought by the Senate, which attempted to reject the bill), the matter is therefore settled. For Polish entrepreneurs, this means a whole new opening. Company processes involving invoices - at least in the assumptions - are expected to be faster and more efficient. Certainly, on the other hand, the documents themselves will be more accessible to the tax apparatus.
It's a change you need to prepare for. For many organizations, the process may take months. This is borne out by the examples of those who have already begun work on changing the invoicing model. Therefore, the date of July 1, 2024 (the entry into force of the new regulations) should be a signal to mobilize action, not a factor that cools emotions.
It is also worth remembering that the change in regulations will affect several areas of the company.
It affects not only technology, but also the legal area, the mapping of data placed on invoices and the processes operating in the company. The best proof has been provided by the Ministry of Finance itself, which today published a draft regulation implementing the KSeF while inviting its consultation (https://legislacja.gov.pl/projekt/12375401).
The act addresses the needs of companies that operate in multiple locations or separately handle individual cost centers - as well as the contractors of such entities.Thanks to the new legislation, it will be possible to manage the invoice workflow in such a way that documents arriving in the KSeF account are visible only to certain accountants.The introduction of this functionality will force some in contracts with contractors, affect the way additional information is entered on invoices and the choice of the right technical solution.And this is just one example of a change related to structured invoices.